Employment Records compliance for UK premises
Produce the record when you're asked — not a week later
Right-to-work checks, working time records, tipping allocations, and policy renewals tracked in one place. Share the live view with your HR adviser so the document is there when anyone asks.
Early access · From £59/site/month at launch
Shared with your HR adviserOne shared view with your HR adviser
Your HR adviser sees follow-through in real time. No status emails, no chasing between reviews.
From £59
Per site, per month
Early access preview
Be first in line
UK-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
All compliance areas included
Employment records plus fire, food, H&S, gas, and licensing.
The problem
The gap between HR advice and day-to-day action
The Employment Rights Act 2025, Working Time Regulations, tipping legislation, and the new Fair Work Agency bring a steady flow of obligations. Your HR adviser flags what needs doing. Weeks later, nobody is sure which records are current or where they live.
- Average NMW penalty per employer1
- £5,545
Today
- Right-to-work copies taken, but no follow-up scheduled for time-limited permissions
- Working time notes in payroll, nowhere in a format you can share
- Tipping allocations worked out in a spreadsheet that only the manager knows
- Harassment prevention policy on file, but no record of training or review
- Written statements of particulars handed over verbally or not at all
- Area manager chasing sites for missing records
With Duty Room
- Live employment records per site
- Right-to-work register with follow-up reminders per person
- Working time records kept alongside opt-out and night worker details
- Tipping policy and per-worker allocation record, period by period
- Harassment prevention file with policy, training, and review dates
- Export or share in one click
How it works
Records, follow-through, shared view
1
Load the records your HR adviser has flagged
Work with your HR adviser or employment lawyer to add the records and policy renewals you need to keep. Set the frequency, owner, and evidence for each one.
2
Your team completes tasks on any device
Right-to-work checks, working time sign-offs, tipping allocations, policy acknowledgements, new-hire information. Step-by-step guidance built into every task.
3
Your HR adviser sees follow-through
Every completed task and uploaded document is visible to you and your HR adviser. They can see what is current and what still needs doing, without asking.
What's inside
Common UK employment records Duty Room tracks:
Working Time Record
48-hour average tracking, opt-out register, night worker hours, and young worker records.
Right-to-Work Register
Document verification records with follow-up reminders for time-limited permissions.
Tipping Policy & Allocation Record
Written policy, per-site tip totals, worker allocation records, and consultation evidence.
Harassment Prevention File
Policy, risk assessment, training register, and incident log in one place.
Staff Training Register
Induction, role-specific, and refresher training records with completion dates and next due.
Written Statement of Particulars Record
Track day-one written statements per employee, with version history when terms change.
Set up alongside your HR adviser's recommendations.
The output
What's in your Proof Pack
Employment Records Proof Pack
The Crown & Anchor, 14 High Street, London SE1
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your HR adviser sees them as they happen.
Blueprints
Start with employment records. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and HR advisers typically use them, and how to run them in Duty Room. Starter blueprints are kept up to date as UK rules change. You and your adviser decide what to adopt.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Working time records | Payroll system (maybe) | Some | Kept alongside opt-out evidence |
| Right-to-work tracking | Photocopied passport | Some | Follow-up reminders per person |
| Tipping records | Nothing | — | Policy + per-worker allocation |
| Harassment prevention | Policy in a folder | — | Policy, training, review tracked |
| Training records | Spreadsheet | Some | Per-person with refresher reminders |
| Record-pack export | Hours of assembly | — | One click |
| Shared view with adviser | Email threads | — | Live view |
| Multi-site visibility | Chase each manager | Varies | Built in |
| Export if you leave | Already in payroll | Varies | Full export |
Paper / Spreadsheets
- Working time records (Payroll system (maybe))
- Right-to-work tracking (Photocopied passport)
- Tipping records (Nothing)
- Harassment prevention (Policy in a folder)
- Training records (Spreadsheet)
- Record-pack export (Hours of assembly)
- Shared view with adviser (Email threads)
- Multi-site visibility (Chase each manager)
- Export if you leave (Already in payroll)
Generic checklist app
- Working time records (Some)
- Right-to-work tracking (Some)
- — Tipping records
- — Harassment prevention
- Training records (Some)
- — Record-pack export
- — Shared view with adviser
- Multi-site visibility (Varies)
- Export if you leave (Varies)
Duty Room
- Working time records (Kept alongside opt-out evidence)
- Right-to-work tracking (Follow-up reminders per person)
- Tipping records (Policy + per-worker allocation)
- Harassment prevention (Policy, training, review tracked)
- Training records (Per-person with refresher reminders)
- Record-pack export (One click)
- Shared view with adviser (Live view)
- Multi-site visibility (Built in)
- Export if you leave (Full export)
Questions & Answers
Does Duty Room replace our HR adviser or employment lawyer?
No. Your HR adviser or employment lawyer decides what applies to your business. Duty Room helps you and your adviser stay aligned on the records, deadlines, and follow-through.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading the records your adviser has flagged takes as long as you have time for. Start with the most important ones and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
What is the Fair Work Agency?
The FWA is a UK body that brings together minimum wage, working time, and other employment enforcement. Your HR adviser or employment lawyer can tell you what applies to your business. Duty Room keeps the underlying records organised.
What about right-to-work checks?
Your HR adviser confirms what your business needs to check and when. Duty Room tracks each check with the date of verification and reminders for any follow-up where a worker has a time-limited permission.
Do I need tipping records?
Your HR adviser can confirm what tipping legislation applies to your business. Where it does, Duty Room tracks your written policy, per-site tip totals, and per-worker allocation records, period by period.
Can my HR adviser access the account?
Yes. Invite them in and they see the same live view of records, deadlines, and follow-through. No extra cost.
Where is my data stored?
Secure AWS data centres in the UK. Your data never leaves the country.
Is this proof of legal compliance?
No. Duty Room gives you organised records of the work you have done. Your HR adviser or employment lawyer is the one who judges whether those records meet your obligations.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your UK employment records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.