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Food Safety compliance for UK premises

The rating on your door starts with your records.

Temperature logs, SFBB records, allergen matrices, and cleaning sign-offs, current per site. When the EHO asks how you know it's under control, you show them.

Start 14-day free trial See pricing →

14-day free trial. No credit card. From £59/site/month

Duty Room food safety dashboard showing HACCP records and temperature logs across multiple sites

  • Shared with your managers

    Area managers and owners see follow-through in real time. No status emails, no chasing between sites.

  • From £59

    Per site, per month

  • 14-day free trial

    No credit card required

  • UK-hosted

    Secure AWS data centres, in-country

  • Full export

    Your data is always yours

  • Five more areas included

    Fire, H&S, gas, licensing, and employment records come with every plan.

The clipboard by the walk-in gets lost

Temperatures get logged. Cleaning gets done. But the records end up in three places and no one is sure what's current.

Today

  • Temperature logs on clipboards, filled in late, illegible, or not at all
  • Safer Food Better Business folder filling up unreviewed at the back of the kitchen
  • Allergen matrix out of date the moment the menu changes
  • Cleaning schedules unsigned and hard to evidence later
  • Supplier delivery records stuffed in a box with no traceability
  • Staff training records scattered across files, emails, and memory

With Duty Room

  • Live food safety record per site
  • Digital temperature logs with alerts for out-of-range readings
  • HACCP-style records with critical control points and corrective actions
  • Per-dish allergen tracking that updates when your menu changes
  • Scheduled cleaning tasks with timestamped sign-off by named staff
  • Export or share in one click

1. Mean fine across 428 organisation fine outcomes (the source's "02: Companies, public bodies, etc." category, across all industries) for food safety and hygiene offences in England and Wales between January 2023 and December 2025. Source: Ministry of Justice Court Proceedings Database.

How it works

Activate, complete, keep current

1

Activate food safety for your site

Choose Food Safety. Duty Room gives you a starting template of temperature logs, cleaning schedules, allergen records, and HACCP-style records. Adjust it to how your kitchen runs. Your first temperature check is ready in minutes.

Blueprint library

2

Your team completes checks on any device

Fridge temperatures, cleaning schedules, delivery checks, allergen updates. Each task tells your staff exactly what to record.

Food Safety check form

3

Your records stay current

Every completed check, certificate, and corrective action feeds your food safety record automatically. Managers and owners see it as it happens.

Food Safety proof pack

Common food safety records Duty Room tracks

Temperature Monitoring Log

Fridge, freezer, cooking probe, and hot-holding temperature records with out-of-range alerts.

HACCP & SFBB Record

Critical control points, monitoring procedures, and corrective actions in a digital diary.

Allergen Management Record

14-allergen matrix per dish, updated when menus change, with staff training records.

Cleaning Schedule Log

Scheduled cleaning tasks with completion records, chemical usage, and sign-off.

Supplier & Pest Control Register

Delivery records, supplier details, and pest control visit records in one place.

Food Hygiene Training Register

Staff food hygiene certification levels, training dates, and refresher schedules.

Covers the records a UK food business typically keeps.

What's in your Proof Pack

Every check, with timestamps, photos, and sign-offs. The same record your team uses day to day, and the one you share when an inspector, insurer, or auditor asks.

Food Safety Proof Pack

High Street Site 7, 14 High Street, London SE1

Generated

11 Aug 2026

Contents

  • Temperature Monitoring Log 90 of 90 daily checks complete
  • HACCP & SFBB Record All critical control points documented
  • Allergen Management Record 14 of 14 allergens mapped
  • Cleaning Schedule Log 28 of 30 tasks signed off
  • Supplier & Pest Control Register 6 of 6 suppliers on file
  • Food Hygiene Training Register 8 of 8 staff current
All records include timestamps, user attribution, and attached evidence

No more digging through binders. No more hoping someone remembered to sign the log.

Your records stay current as your team works, and your managers see it as it happens.

Start 14-day free trial See pricing →

Blueprints

Start with Food Safety. Expand from there.

Food Safety
Active

Every blueprint comes with practical resources

What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Starter blueprints are kept up to date as UK rules change. You and your adviser decide what to adopt.

Read our food safety resources →

Same model, same follow-through. Add more areas as your needs grow.

Food Safety resources for UK operators

Reports, briefings, and alerts covering food safety for UK operators. The research behind this page.

All food safety resources for UK →

Your current method vs Duty Room

Your current method works until someone asks for everything at once.

Paper / Spreadsheets

  • Temperature logs (Paper sheets)
  • HACCP records (Paper SFBB folder)
  • Allergen tracking (Spreadsheet or memory)
  • Cleaning schedules (Clipboard on wall)
  • Supplier and pest control (Delivery notes in a box)
  • Record-pack export (Hours of assembly)
  • Shared with managers (Email threads)
  • Multi-site visibility (Chase each manager)
  • Export if you leave (Already on paper)

Generic checklist app

  • Temperature logs (Some)
  • HACCP records (Templates only)
  • — Allergen tracking
  • Cleaning schedules (Some)
  • — Supplier and pest control
  • — Record-pack export
  • Shared with managers (Varies)
  • Multi-site visibility (Varies)
  • Export if you leave (Varies)

Duty Room

  • Temperature logs (Digital with alerts)
  • HACCP records (Digital diary)
  • Allergen tracking (Per-dish matrix)
  • Cleaning schedules (Scheduled and signed off)
  • Supplier and pest control (Digital record)
  • Record-pack export (One click)
  • Shared with managers (Shared live view)
  • Multi-site visibility (Built in)
  • Export if you leave (Full export)

Food Safety questions and answers

What food safety records do I need?

Your food safety adviser or Environmental Health Officer is the one who judges what your premises needs. In most UK kitchens this includes temperature logs, cleaning schedules, allergen records, HACCP-style records (or Safer Food Better Business), supplier records, and staff training records.

How does this work with Safer Food Better Business?

Duty Room digitises the SFBB diary. Instead of paper pages, your team completes checks on a phone and the records stay in one place.

What does a food hygiene conviction actually cost?

The average (mean) fine across 428 organisation fine outcomes in England and Wales between 2023 and 2025 was £13,959, nearly double the £7,100 figure from the Sentencing Council's 2019 assessment. In an incomplete, publication-biased sample of 88 published cases, the typical (median) total bill was £14,375; prosecution costs often added £1,000 to £7,000. Fines are tied to turnover, so the ceiling rises with your size: McDonald's paid £497,190 over a mouse dropping found in a cheeseburger. What food safety enforcement looks like now has the full picture.

Does this help with our Food Hygiene Rating?

Your rating is set by your Environmental Health Officer from three scored components: hygiene, structural condition, and confidence in management, and a single bad component caps the overall rating. Confidence in management is where documented procedures and records count. Duty Room keeps those records current and organised so you and your EHO can see the work that has been done. Our analysis of 279,257 rated FHRS hospitality businesses in England, Wales and Northern Ireland shows where premises lose stars; Scotland runs the separate Food Hygiene Information Scheme.

What about allergen management?

Track all 14 regulated allergens across your menu. Update allergen matrices when menus change, and keep records of staff allergen training.

Which premises does this cover?

Any premises preparing or serving food: restaurants, pubs, hotels, cafés, takeaways, and event venues all carry the same core food safety obligations.

Is this proof of legal compliance?

No. Duty Room keeps your food safety records organised and current. Whether your programme meets your EHO's expectations is for you and your inspector to judge.

Does this replace our EHO consultant?

No. Duty Room keeps your daily records in one place. Your consultant or adviser judges what applies. Together, they make reviews far less stressful.

What happens when regulations change?

We keep our starter blueprints up to date as UK food safety rules change. You and your food safety adviser decide what to adopt.

Where is my data stored?

Secure AWS data centres in the UK. Your data never leaves the country.

What can I export if I leave?

Everything. Your data is yours.

Start keeping your food safety records in one place.

Start 14-day free trial See pricing →

Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.