Food Safety compliance for UK premises
The records the inspector looks for — per site
Temperature logs, HACCP records, allergen matrices, and cleaning schedules — per site. Managers and owners see the same record.
Early access · From £59/site/month at launch
Shared with your managersOne live view across your sites
Area managers and owners see follow-through in real time. No status emails, no chasing between sites.
From £59
Per site, per month
Early access preview
Be first in line
UK-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
Five more areas included
Fire, H&S, gas, licensing, and employment records come with every plan.
The problem
The clipboard by the walk-in gets lost
Temperatures get logged. Cleaning gets done. But the records end up in three places and no one is sure what's current.
- Average food hygiene fine1
- £12,056
Today
- Temperature logs on clipboards, filled in late, illegible, or not at all
- Safer Food Better Business folder filling up unreviewed at the back of the kitchen
- Allergen matrix out of date the moment the menu changes
- Cleaning schedules unsigned and hard to evidence later
- Supplier delivery records stuffed in a box with no traceability
- Staff training records scattered across files, emails, and memory
With Duty Room
- Live food safety record per site
- Digital temperature logs with alerts for out-of-range readings
- HACCP-style records with critical control points and corrective actions
- Per-dish allergen tracking that updates when your menu changes
- Scheduled cleaning tasks with timestamped sign-off by named staff
- Export or share in one click
How it works
Activate, complete, keep current
1
Activate food safety for your site
Choose Food Safety. Duty Room gives you a starting template of temperature logs, cleaning schedules, allergen records, and HACCP-style records. Adjust it to how your kitchen runs. Your first temperature check is ready in minutes.
2
Your team completes checks on any device
Fridge temperatures, cleaning schedules, delivery checks, allergen updates. Each task tells your staff exactly what to record.
3
Your records stay current
Every completed check, certificate, and corrective action feeds your food safety record automatically. Managers and owners see it as it happens.
What's inside
Common food safety records Duty Room tracks:
Temperature Monitoring Log
Fridge, freezer, cooking probe, and hot-holding temperature records with out-of-range alerts.
HACCP & SFBB Record
Critical control points, monitoring procedures, and corrective actions in a digital diary.
Allergen Management Record
14-allergen matrix per dish, updated when menus change, with staff training records.
Cleaning Schedule Log
Scheduled cleaning tasks with completion records, chemical usage, and sign-off.
Supplier & Pest Control Register
Delivery records, supplier details, and pest control visit records in one place.
Food Hygiene Training Register
Staff food hygiene certification levels, training dates, and refresher schedules.
Covers the records a UK food business typically keeps.
The output
What's in your Proof Pack
Food Safety Proof Pack
The Crown & Anchor, 14 High Street, London SE1
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records stay current as your team works, and your managers see it as it happens.
Blueprints
Start with food safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Starter blueprints are kept up to date as UK rules change. You and your adviser decide what to adopt.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Temperature logs | Paper sheets | Some | Digital with alerts |
| HACCP records | Paper SFBB folder | Templates only | Digital diary |
| Allergen tracking | Spreadsheet or memory | — | Per-dish matrix |
| Cleaning schedules | Clipboard on wall | Some | Scheduled and signed off |
| Supplier and pest control | Delivery notes in a box | — | Digital record |
| Record-pack export | Hours of assembly | — | One click |
| Shared with managers | Email threads | Varies | Shared live view |
| Multi-site visibility | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Temperature logs (Paper sheets)
- HACCP records (Paper SFBB folder)
- Allergen tracking (Spreadsheet or memory)
- Cleaning schedules (Clipboard on wall)
- Supplier and pest control (Delivery notes in a box)
- Record-pack export (Hours of assembly)
- Shared with managers (Email threads)
- Multi-site visibility (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Temperature logs (Some)
- HACCP records (Templates only)
- — Allergen tracking
- Cleaning schedules (Some)
- — Supplier and pest control
- — Record-pack export
- Shared with managers (Varies)
- Multi-site visibility (Varies)
- Export if you leave (Varies)
Duty Room
- Temperature logs (Digital with alerts)
- HACCP records (Digital diary)
- Allergen tracking (Per-dish matrix)
- Cleaning schedules (Scheduled and signed off)
- Supplier and pest control (Digital record)
- Record-pack export (One click)
- Shared with managers (Shared live view)
- Multi-site visibility (Built in)
- Export if you leave (Full export)
Questions & Answers
What food safety records do I need?
Your food safety adviser or Environmental Health Officer is the one who judges what your premises needs. In most UK kitchens this includes temperature logs, cleaning schedules, allergen records, HACCP-style records (or Safer Food Better Business), supplier records, and staff training records.
How does this work with Safer Food Better Business?
Duty Room digitises the SFBB diary. Instead of paper pages, your team completes checks on a phone and the records stay in one place.
Does this help with our Food Hygiene Rating?
Your rating is set by your Environmental Health Officer. Duty Room keeps your records current and organised so you and your EHO can see the work that has been done.
What about allergen management?
Track all 14 regulated allergens across your menu. Update allergen matrices when menus change, and keep records of staff allergen training.
Is this just for restaurants?
No. Any premises preparing or serving food, such as pubs, hotels, cafés, and event venues, has food safety obligations.
Is this proof of legal compliance?
No. Duty Room keeps your food safety records organised and current. Whether your programme meets your EHO's expectations is for you and your inspector to judge.
Does this replace our EHO consultant?
No. Duty Room keeps your daily records in one place. Your consultant or adviser judges what applies. Together, they make reviews far less stressful.
What happens when regulations change?
We keep our starter blueprints up to date as UK food safety rules change. You and your food safety adviser decide what to adopt.
Where is my data stored?
Secure AWS data centres in the UK. Your data never leaves the country.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your food safety records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.