Health and Safety compliance for UK premises
Log the hazard before it becomes the claim
Risk assessments reviewed, toolbox talks logged, accidents recorded — per site. Your safety adviser sees the same record you do.
Early access · From £59/site/month at launch
Shared with your adviserOne shared view with your adviser
Your safety adviser sees follow-through in real time. No status emails, no chasing between visits.
From £59
Per site, per month
Early access preview
Be first in line
UK-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
All six areas, one plan
H&S plus fire, food, gas, licensing, and employment records.
The problem
The gap between policy and practice
You have a health and safety policy. But when you need current risk assessments, COSHH records, accident follow-ups, or first aid checks, the records are scattered across folders, inboxes, and notebooks.
- Median health & safety fine1
- £86,075
Today
- Risk assessments saved as Word documents nobody can find
- COSHH assessments completed once and never reviewed again
- Accident book in a drawer with no follow-up tracked
- First aid kit contents unchecked and expiry dates unknown
- No record of which incidents were reported and when
- Area manager relying on site visits to spot gaps
With Duty Room
- Live health and safety record per site
- Premises-specific risk assessments with review dates
- Per-substance COSHH records with review reminders
- Digital accident book with follow-up actions tracked
- First aid provision tracked: kits, trained staff, and checks
- Export or share in one click
How it works
Set up, complete, share
1
Set up your programme with your adviser
Work with your safety adviser to load the policies, training registers, risk assessments, and records that apply to your sites. Your adviser can do this with you or on their own.
2
Your team completes tasks on any device
Workplace inspections, COSHH reviews, incident reports, first aid checks. Guided steps walk your team through each one.
3
Your adviser sees follow-through
Every completed task and uploaded document is visible to you and your adviser. Share the live view or export records in one click.
What's inside
Common health and safety records Duty Room tracks:
Risk Assessment Register
Workplace, manual handling, and activity-specific risk assessments with review tracking.
Accident & Incident Book
Digital accident book with follow-up actions and reporting notes per incident.
COSHH Assessment Record
Per-substance assessments for cleaning chemicals, beer line cleaner, and other hazardous materials.
First Aid Register
First-aider certificates, kit inspection dates, and provision records per shift.
H&S Policy & Safety Committee Record
Written policy with version control, acknowledgement records, and committee or representative minutes.
Safety Equipment Log
Maintenance and inspection records for safety equipment across all sites.
Set up alongside your safety adviser's recommendations.
The output
What's in your Proof Pack
Health & Safety Proof Pack
The Crown & Anchor, 14 High Street, London SE1
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your adviser sees it as it happens.
Blueprints
Start with health & safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Starter blueprints are kept up to date as UK rules change. You and your adviser decide what to adopt.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Risk assessments | Word document (maybe) | Generic templates | Premises-specific, tracked |
| Accident recording | B.I. 510 book | Some | Digital with follow-up |
| COSHH documentation | Filing cabinet | — | Per-substance records |
| First aid tracking | Informal | — | Certificates and kit logs |
| Review scheduling | Annual diary note | — | Automatic reminders |
| Record-pack export | Hours of assembly | — | One click |
| Adviser visibility | Email threads | — | Shared live view |
| Multi-site visibility | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Risk assessments (Word document (maybe))
- Accident recording (B.I. 510 book)
- COSHH documentation (Filing cabinet)
- First aid tracking (Informal)
- Review scheduling (Annual diary note)
- Record-pack export (Hours of assembly)
- Adviser visibility (Email threads)
- Multi-site visibility (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Risk assessments (Generic templates)
- Accident recording (Some)
- — COSHH documentation
- — First aid tracking
- — Review scheduling
- — Record-pack export
- — Adviser visibility
- Multi-site visibility (Varies)
- Export if you leave (Varies)
Duty Room
- Risk assessments (Premises-specific, tracked)
- Accident recording (Digital with follow-up)
- COSHH documentation (Per-substance records)
- First aid tracking (Certificates and kit logs)
- Review scheduling (Automatic reminders)
- Record-pack export (One click)
- Adviser visibility (Shared live view)
- Multi-site visibility (Built in)
- Export if you leave (Full export)
Questions & Answers
Does Duty Room replace our safety adviser?
No. Your adviser identifies what your premises needs. Duty Room helps you and your adviser stay aligned on the policies, training, and records between their visits.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your adviser's programme takes as long as you have time for. Start with the most important records and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Do I need a written health and safety policy?
If you employ five or more people, yes. Your adviser can tell you what your policy needs to cover. Duty Room helps you keep it current, acknowledged, and accessible.
What risk assessments do I need?
That's for you and your safety adviser to decide based on your premises and the work you do. Once you know what applies, Duty Room tracks each one with review dates and reminders.
What about RIDDOR?
You and your safety adviser decide whether an incident meets the reporting threshold. Duty Room keeps the incident record, your notes on reporting, and the follow-up actions in one place.
Do I need first aid records?
Yes. Duty Room tracks first-aider certificates, kit contents and restock dates, and per-shift provision. Your adviser confirms what level of cover your premises needs.
Can my safety adviser access the account?
Yes. Invite them in and they see the same live view of policies, training, and records. No extra cost.
Is this proof of legal compliance?
No. Duty Room gives you organised records of follow-through on the policies, training, and checks you've set up. Your safety adviser is the one who judges whether those are the right ones for your workplace.
Where is my data stored?
Secure AWS data centres in the UK. Your data never leaves the country.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your health and safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.