Health and Safety compliance for BC premises
A BC hospitality worker is hurt
every 104 minutes.
Hazard assessments, toolbox talks, first aid records, and incident follow-ups, per site. When WorkSafeBC's prevention officer asks what changed after the last incident, you have the answer.
14-day free trial. No credit card. From CA$79/site/month
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Shared with your adviserOne shared view with your adviser
Your safety adviser sees follow-through in real time. No status emails, no chasing between visits.
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From CA$79
Per site, per month
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14-day free trial
No credit card required
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Canadian-hosted
Secure AWS data centres, in-country
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Full export
Your data is always yours
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All five areas, one plan
H&S plus fire, food, liquor, and employment records.
The gap between program and practice
You have a safety program on file. But when you need JOHSC minutes, WHMIS sign-offs, or incident follow-up, the records are scattered across folders, inboxes, and notebooks.
- Average WorkSafeBC penalty on tourism and hospitality since 20231
- $24,400
- Six times the pre-2023 average. Across all sectors, 2025 penalties rose 80% to $13.7M.
Today
- Violence prevention program in a binder nobody opens
- WHMIS training records in a spreadsheet, or just a sign-in sheet
- JOHSC meeting minutes in someone's notebook
- Incident reports filed in a drawer and never followed up
- Safety Data Sheets in a binder that hasn't been updated in two years
- Area manager chasing sites for missing records
With Duty Room
- Live health and safety record per site
- Violence prevention program tracked and reviewed annually
- WHMIS training completion visible at a glance
- JOHSC meeting schedule and minutes in one place
- Incident reports with follow-up actions tracked
- Export or share in one click
How it works
Set up, complete, share
1
Set up your program with your adviser
Work with your safety adviser to load the policies, training registers, JOHSC schedule, and hazard records that apply to your sites. Your adviser can do this with you or on their own.
2
Your team completes tasks on any device
WHMIS training sign-offs, workplace inspections, incident reports. Guided steps walk your team through each one.
3
Your adviser sees follow-through
Every completed task and uploaded document is visible to you and your adviser. Share the live view or export records in one click.
Common health and safety records Duty Room tracks
Violence Prevention Program Tracker
Risk Assessment Record
WHMIS Training Register
JOHSC Meeting & Inspection Log
Incident & Injury Report Register
New Worker Orientation Register
Set up alongside your safety adviser's recommendations.
What's in your Proof Pack
Health & Safety Proof Pack
Harbourfront Site 12, 312 Water Street, Vancouver, BC
Generated
11 Aug 2026
Contents
- Violence Prevention Program Tracker Program current, 12 of 12 staff acknowledged
- Risk Assessment Record Assessment on file, reviewed October 2025
- WHMIS Training Register 10 of 12 staff trained
- JOHSC Meeting & Inspection Log 12 of 12 monthly meetings recorded
- Incident & Injury Report Register 2 incidents recorded, all followed up
- New Worker Orientation Register 12 of 12 staff complete
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your adviser sees it as it happens.
Blueprints
Start with Health & Safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.
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Fire Safety Fire Safety Plan, alarm tests, and drill records.
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Food Safety Temperature logs, FoodSafe certificates, and cleaning records.
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Liquor Compliance Serving It Right certificates, refusals log, and incident records.
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Employment Compliance Employment Standards Act records, hiring records, and training logs.
Same model, same follow-through. Add more areas as your needs grow.
Health & Safety resources for British Columbia operators
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Violence prevention program | Word doc in a folder | ||
| Training acknowledgement tracking | Paper sign-off sheet | — | Per employee |
| WHMIS training records | Spreadsheet | Some | Built in |
| JOHSC minutes & inspections | Notebook | — | Scheduled |
| Incident reporting | Paper form | Some | With follow-up tracking |
| Record export | Hours of assembly | — | One click |
| Adviser visibility | Email threads | — | Shared live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Violence prevention program (Word doc in a folder)
- Training acknowledgement tracking (Paper sign-off sheet)
- WHMIS training records (Spreadsheet)
- JOHSC minutes & inspections (Notebook)
- Incident reporting (Paper form)
- Record export (Hours of assembly)
- Adviser visibility (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Violence prevention program
- — Training acknowledgement tracking
- WHMIS training records (Some)
- — JOHSC minutes & inspections
- Incident reporting (Some)
- — Record export
- — Adviser visibility
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Violence prevention program
- Training acknowledgement tracking (Per employee)
- WHMIS training records (Built in)
- JOHSC minutes & inspections (Scheduled)
- Incident reporting (With follow-up tracking)
- Record export (One click)
- Adviser visibility (Shared live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Health & Safety questions and answers
Is WorkSafeBC enforcement actually getting harder?
Yes, and quickly. WorkSafeBC imposed $13.7 million in administrative penalties in 2025, up 80% on the year before, across 410 penalties. The average penalty jumped 58% in one year, from about $21,100 to about $33,400, after sitting between $13,000 and $17,000 through 2023. The maximum for a single penalty rises with inflation and stands at $816,148.69. Our analysis of the penalty surge tracks the trend.
What actually injures hospitality workers in BC?
Falls take the biggest share, and that hasn't changed in a generation. Falls account for 24.5% of BC hospitality injuries, and the share has sat between 22% and 26% in all 23 tracked years. In 2023, 5,053 workers were hurt badly enough for time-loss claims: one every 104 minutes. WorkSafeBC issued 152 penalties for inadequate fall protection in 2024, totalling just over $1 million. 23 years of injury data shows what changed and what stubbornly didn't.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your adviser's program takes as long as you have time for. Start with the most important records and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Do we need a JOHSC?
That's for you and your safety adviser or HR to decide based on your site size and WorkSafeBC rules. Once you know what applies, Duty Room tracks your committee or worker representative meetings, inspections, and minutes in one place.
Does this replace our current policies?
No. Duty Room tracks your policies, reviews, and staff acknowledgements. You still need the policies themselves. We help you keep them current and show who has read them.
What about reporting incidents to WorkSafeBC?
Duty Room tracks incident details, timelines, and follow-up actions. Serious injuries must still be reported to WorkSafeBC immediately. Duty Room helps you keep the documentation organised.
Is this proof of legal compliance?
No. Duty Room gives you organised records of follow-through on the policies, training, and checks you've set up. Your safety adviser is the one who judges whether those are the right ones for your workplace.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your health and safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.