Food Safety compliance for Canadian premises
The records the inspector looks for — per site
Temperature logs, HACCP records, allergen records, and FoodSafe certificates — per site. Managers and owners see the same record.
Early access · From CA$79/site/month at launch
Shared with your managersOne live view across your sites
Area managers and owners see follow-through in real time. No status emails, no chasing between sites.
From CA$79
Per site, per month
Early access preview
Be first in line
Canadian-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
Four more areas included
Food plus fire, H&S, liquor, and employment records. One plan.
The problem
The clipboard by the walk-in gets lost
Temperatures get logged. Cleaning gets done. But the records end up in three places and no one is sure what's current.
- Typical fine for food safety violations1
- $5,000
- Plus closure risk and public disclosure
Today
- Temperature logs on a clipboard that gets coffee-stained and lost
- FoodSafe certificates in a filing cabinet, or maybe expired
- No way to tell if every shift has a certified food handler on duty
- Cleaning schedules on paper but nobody checks them
- Shellfish tags in a box somewhere, maybe past the 90-day retention
- Area manager chasing each site for the latest records
With Duty Room
- Live food safety record per site
- FoodSafe certification tracked per employee with expiry alerts
- Per-shift coverage visibility. Certified handler on every shift.
- Temperature logs with timestamps and evidence
- See record status across all your sites at a glance
- Export or share in one click
How it works
Activate, complete, keep current
1
Activate food safety for your site
Choose Food Safety. Duty Room gives you a starting template of temperature logs, cleaning schedules, and common food-safety records. Adjust it to how your kitchen runs. Your first temperature check is ready in minutes.
2
Your team completes checks on any device
Fridge temperatures, cleaning schedules, receiving checks. Each task tells your staff exactly what to record.
3
Your records stay current
Every completed check, certificate, and corrective action feeds your food safety record automatically. Managers and owners see it as it happens.
What's inside
Common food safety records Duty Room tracks:
Temperature Log
Fridge, freezer, hot holding, and cooking temperatures with timestamps and corrective actions.
FoodSafe Certification Register
Track FoodSafe Level 1 and Level 2 certification status and expiry per employee.
Cleaning & Sanitation Schedule
Daily, weekly, and monthly cleaning tasks with sign-off and evidence capture.
Receiving & Supplier Record
Food purchase records with supplier details, dates, and invoice retention.
Shellfish Tag Retention Log
Track shellfish tags with 90-day retention countdown per batch.
Corrective Action Record
Document temperature excursions, pest issues, or other non-conformances with actions taken.
Covers the records a BC food premises typically keeps.
The output
What's in your Proof Pack
Food Safety Proof Pack
The Gastown Tavern, 312 Water Street, Vancouver, BC
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records stay current as your team works, and your managers see it as it happens.
Blueprints
Start with food safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators typically use them, and how to run them in Duty Room. Every resource references the source legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Temperature logging | Clipboard by the walk-in | ||
| Evidence capture | Paper / photos in phone | Some | Built in |
| FoodSafe tracking | Filing cabinet | — | Per employee with expiry |
| Cleaning schedules | Laminated sheet on wall | Some | Signed off digitally |
| Supplier records | Box of invoices | — | Organized by date |
| Record export | Hours of assembly | — | One click |
| Shared with managers | Email threads | Varies | Shared live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Temperature logging (Clipboard by the walk-in)
- Evidence capture (Paper / photos in phone)
- FoodSafe tracking (Filing cabinet)
- Cleaning schedules (Laminated sheet on wall)
- Supplier records (Box of invoices)
- Record export (Hours of assembly)
- Shared with managers (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Temperature logging
- Evidence capture (Some)
- — FoodSafe tracking
- Cleaning schedules (Some)
- — Supplier records
- — Record export
- Shared with managers (Varies)
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Temperature logging
- Evidence capture (Built in)
- FoodSafe tracking (Per employee with expiry)
- Cleaning schedules (Signed off digitally)
- Supplier records (Organized by date)
- Record export (One click)
- Shared with managers (Shared live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
How long does setup take?
Under 10 minutes. Activate food safety, invite your team, and your first checks are ready the same day.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Does this track FoodSafe certificates?
Yes. Duty Room tracks FoodSafe Level 1 and Level 2 certification status per employee, with expiry alerts. BC requires at least one certified food handler on every shift.
Is this proof of legal compliance?
No. Duty Room keeps your food safety records organised and current. Whether your food safety program meets your regional health authority's expectations is for you and your inspector to judge.
Which health authority does this cover?
We cover the provincial Food Premises Regulation. It applies the same way across the five regional health authorities: Vancouver Coastal Health, Fraser Health, Interior Health, Island Health, and Northern Health.
Are temperature logs legally required?
Yes. The Food Premises Regulation requires them, and inspectors check them first. Without logs, you can't show safe food handling.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your food safety records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.