Employment compliance for Canadian premises
Produce the record when you're asked — not a week later
Hiring records, hours of work, and pay documentation tracked in one place. Share the live view with your HR adviser so the document is there when anyone asks.
Early access · From CA$79/site/month at launch
Shared with your HR adviserOne shared view with your HR adviser
Your HR adviser sees follow-through in real time. No status emails, no chasing between reviews.
From CA$79
Per site, per month
Early access preview
Be first in line
Canadian-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
All compliance areas included
Employment plus fire, food, H&S, and liquor records.
The problem
Records you can't find are records you don't have
BC's Employment Standards Act asks employers to keep detailed records for every employee. Most hospitality operators keep them across binders, spreadsheets, and filing cabinets. Your HR adviser tells you what to keep. Duty Room keeps it in one place.
- Average Employment Standards determination1
- $8,500
- Plus back-pay orders and potential director liability
Today
- Hours-of-work records in a spreadsheet, or just the POS system
- No written record of wage rate or pay period given to new hires
- Overtime calculated manually, or not tracked at all
- Vacation entitlement tracking in someone's head
- Statutory holiday pay done last-minute and often wrong
- Tip pool arrangements taken without documenting the policy
With Duty Room
- Live employment records per site
- New-hire checklist with wage, hours, and pay period on file
- Hours-of-work records with overtime tracking
- Vacation entitlement tracker per employee
- Statutory holiday pay calculation support
- Export or share in one click
How it works
Records, follow-through, shared view
1
Load the records your HR adviser has flagged
Work with your HR adviser or employment lawyer to add the records you need to keep. Set the frequency, owner, and evidence for each one.
2
Your team completes tasks on any device
New-hire checklists, hours tracking, vacation records, pay statements. Step-by-step guidance built into every task.
3
Your HR adviser sees follow-through
Every completed task and uploaded document is visible to you and your HR adviser. They can see what is current and what still needs doing, without asking.
What's inside
Common BC employment records Duty Room tracks:
New-Hire Information Record
Confirm wage rate, pay period, hours of work, and job duties are on file in writing for each new employee.
Hours of Work & Overtime Record
Track daily and weekly hours per employee. Flag when hours cross overtime thresholds.
Vacation Entitlement Tracker
Track vacation accrual per employee: 4% for the first five years, 6% after five years.
Statutory Holiday Pay Record
Track eligibility and pay calculations for each of BC's statutory holidays.
Wage Statement & Payroll Record
Confirm each pay period's wage statement includes hours worked, wage rate, deductions, and net pay.
Tip & Gratuity Record
Log tip handling and any tip pool arrangement in writing.
Set up alongside your HR adviser's recommendations.
The output
What's in your Proof Pack
Employment Compliance Proof Pack
The Gastown Tavern, 312 Water Street, Vancouver, BC
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your HR adviser sees them as they happen.
Blueprints
Start with employment compliance. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and HR advisers typically use them, and how to run them in Duty Room. Every resource references the source legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Hours-of-work records | POS system or spreadsheet | Some | Per employee, per day |
| Overtime tracking | Manual calculation | — | Flagged at 8h/day, 40h/week |
| Vacation tracking | Spreadsheet or payroll | Some | Per employee with accrual |
| New-hire documentation | Verbal or ad hoc | — | Written record per hire |
| Statutory holiday pay | Manual calculation | — | Eligibility tracked |
| Record-pack export | Hours of assembly | — | One click |
| Shared view with adviser | Email threads | — | Live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Hours-of-work records (POS system or spreadsheet)
- Overtime tracking (Manual calculation)
- Vacation tracking (Spreadsheet or payroll)
- New-hire documentation (Verbal or ad hoc)
- Statutory holiday pay (Manual calculation)
- Record-pack export (Hours of assembly)
- Shared view with adviser (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Hours-of-work records (Some)
- — Overtime tracking
- Vacation tracking (Some)
- — New-hire documentation
- — Statutory holiday pay
- — Record-pack export
- — Shared view with adviser
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Hours-of-work records (Per employee, per day)
- Overtime tracking (Flagged at 8h/day, 40h/week)
- Vacation tracking (Per employee with accrual)
- New-hire documentation (Written record per hire)
- Statutory holiday pay (Eligibility tracked)
- Record-pack export (One click)
- Shared view with adviser (Live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
Does Duty Room replace our HR adviser or employment lawyer?
No. Your HR adviser or employment lawyer decides what applies to your business. Duty Room helps you and your adviser stay aligned on the records and follow-through.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading the records your adviser has flagged takes as long as you have time for.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
How does BC overtime work?
In BC, overtime kicks in after 8 hours in a day (time-and-a-half) and after 12 hours (double time). Weekly overtime applies after 40 hours. Duty Room tracks hours and flags when thresholds are crossed.
What records must I keep under the ESA?
Employers keep records of hours worked, wages paid, deductions, vacation entitlement, and statutory holiday pay for each employee, for at least four years after employment ends. Your HR adviser can confirm what applies to your business.
Does this handle tip pooling?
Duty Room gives you a place to log tip handling and any tip pool arrangement. Your HR adviser or employment lawyer can confirm what is and isn't allowed under BC law.
Can my HR adviser access the account?
Yes. Invite them in and they see the same live view of records and follow-through. No extra cost.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
Is this proof of legal compliance?
No. Duty Room gives you organised records of the work you have done. Your HR adviser or employment lawyer is the one who judges whether those records meet your obligations.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your BC employment records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.