Health and Safety compliance for Canadian premises
Log the hazard before it becomes the claim
Hazard assessments reviewed, toolbox talks logged, incidents recorded — per site. Your safety adviser sees the same record you do.
Early access · From CA$79/site/month at launch
Shared with your adviserOne shared view with your adviser
Your safety adviser sees follow-through in real time. No status emails, no chasing between visits.
From CA$79
Per site, per month
Early access preview
Be first in line
Canadian-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
All five areas, one plan
H&S plus fire, food, liquor, and employment records.
The problem
The gap between program and practice
You have policies in a binder. But when you need JHSC minutes, WHMIS training records, or an incident follow-up, the records are scattered across folders, inboxes, and notebooks.
- Average workplace safety fine1
- $100,000
Today
- Violence and harassment policies in a binder nobody opens
- WHMIS training records in a spreadsheet, or just a sign-in sheet
- JHSC meeting minutes in someone's notebook
- Incident reports filed in a drawer and never followed up
- Safety Data Sheets in a binder that hasn't been updated in two years
- Area manager chasing sites for missing records
With Duty Room
- Live health and safety record per site
- Violence and harassment policies tracked and signed annually
- WHMIS training completion visible at a glance
- JHSC meeting schedule and minutes in one place
- Incident reports with follow-up actions tracked
- Export or share in one click
How it works
Set up, complete, share
1
Set up your program with your adviser
Work with your safety adviser to load the policies, training registers, JHSC schedule, and hazard records that apply to your sites. Your adviser can do this with you or on their own.
2
Your team completes tasks on any device
WHMIS training sign-offs, workplace inspections, incident reports. Guided steps walk your team through each one.
3
Your adviser sees follow-through
Every completed task and uploaded document is visible to you and your adviser. Share the live view or export records in one click.
What's inside
Common health and safety records Duty Room tracks:
Workplace Violence & Harassment Policy Tracker
Track policy creation, annual review, and staff acknowledgement.
Violence Risk Assessment Record
Document risk factors, controls, and review dates.
WHMIS Training Register
Staff name, training date, chemicals covered, and refresher schedule.
JHSC Meeting & Inspection Log
Meeting minutes and workplace inspection records for your committee or representative.
Incident & Injury Report Register
Critical injury reports, lost-time injuries, and WSIB notification records with your own timelines.
H&S Awareness Training Register
Worker and supervisor awareness training completion.
Set up alongside your safety adviser's recommendations.
The output
What's in your Proof Pack
Health & Safety Proof Pack
The Copper Kettle, 88 King Street West, Toronto, ON
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your adviser sees it as it happens.
Blueprints
Start with health & safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Violence & harassment policies | Word doc in a folder | ||
| Policy acknowledgement tracking | Paper sign-off sheet | — | Per employee |
| WHMIS training records | Spreadsheet | Some | Built in |
| JHSC minutes & inspections | Notebook | — | Scheduled |
| Incident reporting | Paper form | Some | With follow-up tracking |
| Record export | Hours of assembly | — | One click |
| Adviser visibility | Email threads | — | Shared live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Violence & harassment policies (Word doc in a folder)
- Policy acknowledgement tracking (Paper sign-off sheet)
- WHMIS training records (Spreadsheet)
- JHSC minutes & inspections (Notebook)
- Incident reporting (Paper form)
- Record export (Hours of assembly)
- Adviser visibility (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Violence & harassment policies
- — Policy acknowledgement tracking
- WHMIS training records (Some)
- — JHSC minutes & inspections
- Incident reporting (Some)
- — Record export
- — Adviser visibility
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Violence & harassment policies
- Policy acknowledgement tracking (Per employee)
- WHMIS training records (Built in)
- JHSC minutes & inspections (Scheduled)
- Incident reporting (With follow-up tracking)
- Record export (One click)
- Adviser visibility (Shared live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your adviser's program takes as long as you have time for. Start with the most important records and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Do we need a JHSC?
That's for you and your safety adviser or HR to decide based on your site size and the OHSA. Once you know what applies, Duty Room tracks your committee or representative meetings, inspections, and minutes in one place.
Does this replace our current policies?
No. Duty Room tracks your policies, reviews, and staff acknowledgements. You still need the policies themselves. We help you keep them current and show who has read them.
What about incident reporting to the Ministry?
Duty Room tracks incident details, timelines, and follow-up actions. Critical injuries must still be reported to the Ministry of Labour by phone immediately and in writing within 48 hours. Duty Room helps you keep the documentation organised.
Is this proof of legal compliance?
No. Duty Room gives you organised records of follow-through on the policies, training, and checks you've set up. Your safety adviser is the one who judges whether those are the right ones for your workplace.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your health and safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.