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Health and Safety compliance for Ontario premises

Convictions become Ministry press releases.

WHMIS training, JHSC minutes, incident follow-ups, and hazard records, per site. When the Ministry of Labour inspector asks, the record is current, not reconstructed.

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14-day free trial. No credit card. From CA$79/site/month

Duty Room health and safety dashboard showing policies, training, and incident records across multiple sites

  • Shared with your adviser

    Your safety adviser sees follow-through in real time. No status emails, no chasing between visits.

  • From CA$79

    Per site, per month

  • 14-day free trial

    No credit card required

  • Canadian-hosted

    Secure AWS data centres, in-country

  • Full export

    Your data is always yours

  • All five areas, one plan

    H&S plus fire, food, liquor, and employment records.

The gap between program and practice

You have policies in a binder. But when you need JHSC minutes, WHMIS training records, or an incident follow-up, the records are scattered across folders, inboxes, and notebooks.

Today

  • Violence and harassment policies in a binder nobody opens
  • WHMIS training records in a spreadsheet, or just a sign-in sheet
  • JHSC meeting minutes in someone's notebook
  • Incident reports filed in a drawer and never followed up
  • Safety Data Sheets in a binder that hasn't been updated in two years
  • Area manager chasing sites for missing records

With Duty Room

  • Live health and safety record per site
  • Violence and harassment policies tracked and signed annually
  • WHMIS training completion visible at a glance
  • JHSC meeting schedule and minutes in one place
  • Incident reports with follow-up actions tracked
  • Export or share in one click

1. Median base fine across 335 OHSA convictions announced in Ministry court bulletins, June 2018 to May 2026 ($80,000), plus the mandatory 25% Victim Fine Surcharge imposed by the court in every case. Source: Ontario Ministry of Labour conviction press releases (news.ontario.ca).

How it works

Set up, complete, share

1

Set up your program with your adviser

Work with your safety adviser to load the policies, training registers, JHSC schedule, and hazard records that apply to your sites. Your adviser can do this with you or on their own.

Blueprint library

2

Your team completes tasks on any device

WHMIS training sign-offs, workplace inspections, incident reports. Guided steps walk your team through each one.

Health & Safety check form

3

Your adviser sees follow-through

Every completed task and uploaded document is visible to you and your adviser. Share the live view or export records in one click.

Health & Safety proof pack

Common health and safety records Duty Room tracks

Workplace Violence & Harassment Policy Tracker

Track policy creation, annual review, and staff acknowledgement.

Violence Risk Assessment Record

Document risk factors, controls, and review dates.

WHMIS Training Register

Staff name, training date, chemicals covered, and refresher schedule.

JHSC Meeting & Inspection Log

Meeting minutes and workplace inspection records for your committee or representative.

Incident & Injury Report Register

Critical injury reports, lost-time injuries, and WSIB notification records with your own timelines.

H&S Awareness Training Register

Worker and supervisor awareness training completion.

Set up alongside your safety adviser's recommendations.

What's in your Proof Pack

Every check, with timestamps, photos, and sign-offs. The same record your team uses day to day, and the one you share when an inspector, insurer, or auditor asks.

Health & Safety Proof Pack

King West Site 4, 88 King Street West, Toronto, ON

Generated

11 Aug 2026

Contents

  • Workplace Violence & Harassment Policy Tracker Policy current, 14 of 14 staff acknowledged
  • Violence Risk Assessment Record Assessment on file, reviewed October 2025
  • WHMIS Training Register 12 of 14 staff trained
  • JHSC Meeting & Inspection Log 4 of 4 quarterly meetings recorded
  • Incident & Injury Report Register 3 incidents recorded, all followed up
  • H&S Awareness Training Register 14 of 14 staff complete
All records include timestamps, user attribution, and attached evidence

No more digging through binders. No more hoping someone remembered to sign the log.

Your records build up as your team works, and your adviser sees it as it happens.

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Blueprints

Start with Health & Safety. Expand from there.

Health & Safety
Active

Every blueprint comes with practical resources

What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.

Read our health and safety resources →

Same model, same follow-through. Add more areas as your needs grow.

Health & Safety resources for Ontario operators

Reports, briefings, and alerts covering health & safety for Ontario operators. The research behind this page.

All health & safety resources for Ontario →

Your current method vs Duty Room

Your current method works until someone asks for everything at once.

Paper / Spreadsheets

  • Violence & harassment policies (Word doc in a folder)
  • Policy acknowledgement tracking (Paper sign-off sheet)
  • WHMIS training records (Spreadsheet)
  • JHSC minutes & inspections (Notebook)
  • Incident reporting (Paper form)
  • Record export (Hours of assembly)
  • Adviser visibility (Email threads)
  • Multi-site oversight (Chase each manager)
  • Export if you leave (Already on paper)

Generic checklist app

  • Violence & harassment policies
  • — Policy acknowledgement tracking
  • WHMIS training records (Some)
  • — JHSC minutes & inspections
  • Incident reporting (Some)
  • — Record export
  • — Adviser visibility
  • Multi-site oversight (Varies)
  • Export if you leave (Varies)

Duty Room

  • Violence & harassment policies
  • Policy acknowledgement tracking (Per employee)
  • WHMIS training records (Built in)
  • JHSC minutes & inspections (Scheduled)
  • Incident reporting (With follow-up tracking)
  • Record export (One click)
  • Adviser visibility (Shared live view)
  • Multi-site oversight (Built in)
  • Export if you leave (Full export)

Health & Safety questions and answers

What do OHSA convictions cost in Ontario?

Across 335 convictions announced in Ministry court bulletins since June 2018, the median base fine is $80,000, and the mandatory 25% victim surcharge takes the typical bill to $100,000. A third of prosecuted cases involved a worker's death, and those carry a median $130,000 base fine, double the non-fatal injury figure. 2025 was the busiest enforcement year on record. Our conviction record analysis breaks down the full dataset, and the 2025 record year gets its own briefing.

What happens after a critical injury or fatality?

The Ministry must be notified immediately, with a written report within 48 hours, and WSIB within three business days. The scene is frozen by law: nothing is disturbed without the inspector's permission except to save a life, relieve suffering, or prevent further damage, and an inspector can stop work in the affected area. The conviction record's recurring pattern is missing fall protection and unguarded machinery. What happens after a workplace fatality walks through the first 72 hours.

How long does setup take?

Under 10 minutes to activate and invite your team. Loading your adviser's program takes as long as you have time for. Start with the most important records and add as you go.

Do I need to be technical?

No. If your team can use a phone, they can use Duty Room.

Do we need a JHSC?

That's for you and your safety adviser or HR to decide based on your site size and the OHSA. Once you know what applies, Duty Room tracks your committee or representative meetings, inspections, and minutes in one place.

Does this replace our current policies?

No. Duty Room tracks your policies, reviews, and staff acknowledgements. You still need the policies themselves. We help you keep them current and show who has read them.

Can my safety adviser access the account?

Yes. Invite them in and they see the same live view of policies, training, and records. No extra cost. What Ontario consultants get covers the multi-client view from their side.

What about incident reporting to the Ministry?

Duty Room tracks incident details, timelines, and follow-up actions. Critical injuries must still be reported to the Ministry of Labour by phone immediately and in writing within 48 hours. Duty Room helps you keep the documentation organised.

Is this proof of legal compliance?

No. Duty Room gives you organised records of follow-through on the policies, training, and checks you've set up. Your safety adviser is the one who judges whether those are the right ones for your workplace.

Where is my data stored?

Canadian-hosted infrastructure. Your data stays in Canada.

What can I export if I leave?

Everything. Your data is yours.

Start keeping your health and safety work in one place.

Start 14-day free trial See pricing →

Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.