Fire Safety compliance for Ontario premises
Your consultant sets the actions.
Your team keeps the evidence.
Your team logs checks, attaches service reports, and tracks Fire Safety Plan reviews. You and your consultant see which work is done at each site.
14-day free trial. No credit card. From CA$79/site/month
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Ontario Fire Code
Alarm tests, suppression service, Fire Safety Plan records.
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From CA$79
Per site, per month
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14-day free trial
No credit card required
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Canadian-hosted
Secure AWS data centres, in-country
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Full export
Your data is always yours
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All five areas included
Fire, food, health and safety, liquor, and employment records. One plan.
Your team needs to show what happened after the visit
Your consultant leaves a list of actions. Your team completes checks and arranges repairs, but the evidence stays in separate folders and inboxes. When an inspector asks, you need to show which work is complete and which problems still need attention. In municipalities with the required review officers, authorized fire officials can impose administrative penalties for listed Fire Code breaches without going to court.
- First administrative penalty for a listed Fire Code provision1
- $200
- Within three years of the first order: $400 for a second, $600 for a third or later
Today
- Consultant's recommendations sitting in a PDF somewhere
- Fire extinguisher test records in a filing cabinet on site
- Emergency lighting checks in a different binder
- Suppression service reports in the site manager's email
- Fire Safety Plan last updated three years ago
- Area manager chasing sites for missing evidence
With Duty Room
- Consultant's recommendations tracked as scheduled actions
- Evidence attached to each recurring check
- Fire Safety Plan approval status tracked
- Suppression service cycles visible at a glance
- One live view shared with your consultant
- Export or share in one click
How it works
Recommendations, action, evidence
1
Load your consultant's recommendations
Work with your consultant to enter the actions from your fire safety review. Set the frequency, owner, and evidence requirement for each one. Your consultant can do this with you or on their own.
2
Your team completes checks on any device
Monthly alarm tests, emergency lighting checks, suppression service tracking, on the schedule your consultant set. Guided steps walk your team through each one.
3
Your consultant sees follow-through
Every completed check and uploaded document is visible to you and your consultant. By their next visit, they already know what's been done and what hasn't.
Common fire safety records Duty Room tracks
Fire Alarm Test Record
Emergency Lighting Check Log
Kitchen Suppression Service Record
Fire Safety Plan Review Tracker
Fire Drill Record
Fire Safety Training Register
Set up alongside your fire safety consultant's recommendations.
What's in your Proof Pack
Fire Safety Proof Pack
King West Site 4, 88 King Street West, Toronto, ON
Generated
19 Oct 2026
Contents
- Fire Alarm Test Record 12 of 12 monthly tests complete
- Emergency Lighting Check Log 11 of 12 checks complete
- Kitchen Suppression Service Record 2 of 2 six-month services on file
- Fire Safety Plan Review Tracker Plan current, CFO sign-off recorded
- Fire Drill Record 4 of 4 drills recorded
- Fire Safety Training Register 11 of 13 staff trained
No more digging through binders. No more hoping someone remembered to sign the log.
Your evidence builds up as your team works, and your consultant sees it as it happens.
Blueprints
Start with Fire Safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and consultants typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.
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Health & Safety Hazard assessments, toolbox talks, and incident records.
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Food Safety Temperature logs, Food Handler certificates, and cleaning records.
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Liquor Compliance Smart Serve certificates, refusals log, and incident records.
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Employment Compliance Working for Workers Act records, hiring records, and training logs.
Same model, same follow-through. Add more areas as your needs grow.
Fire Safety resources for Ontario operators
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Scheduled checks | Manual diary | ||
| Evidence capture | Paper / photos in phone | Some | Built in |
| Document version history | Filing cabinet | — | Built in |
| Consultant visibility | Email threads | — | Shared live view |
| Suppression service tracking | Calendar reminder | — | Service cycles tracked |
| Fire Safety Plan status | Binder on a shelf | — | Approval tracked |
| Action tracking from consultant | PDF somewhere | Manual | Scheduled with evidence |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Scheduled checks (Manual diary)
- Evidence capture (Paper / photos in phone)
- Document version history (Filing cabinet)
- Consultant visibility (Email threads)
- Suppression service tracking (Calendar reminder)
- Fire Safety Plan status (Binder on a shelf)
- Action tracking from consultant (PDF somewhere)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Scheduled checks
- Evidence capture (Some)
- — Document version history
- — Consultant visibility
- — Suppression service tracking
- — Fire Safety Plan status
- Action tracking from consultant (Manual)
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Scheduled checks
- Evidence capture (Built in)
- Document version history (Built in)
- Consultant visibility (Shared live view)
- Suppression service tracking (Service cycles tracked)
- Fire Safety Plan status (Approval tracked)
- Action tracking from consultant (Scheduled with evidence)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Fire Safety questions and answers
Where do Ontario's Fire Code administrative penalties apply?
A municipality must have both a screening officer and a hearing officer under Ontario Regulation 260/25. The Fire Marshal and assistants to the Fire Marshal can then issue penalties there. These assistants include local fire chiefs and members of municipal fire prevention bureaus. The regime began on 1 January 2026 and covers the Fire Code provisions in the regulation's schedule. Ask your local fire prevention office how it applies in your municipality. Our AMP briefing explains the process.
Can one inspection lead to more than one penalty?
Yes. Three first orders for three different listed provisions would total $600. Each provision has its own count, starting at $200. Within three years of a provision's first order, a second order for the same provision costs $400 and a third or later order costs $600. An official may issue a penalty order when they find a breach; an inspection does not automatically produce one. Ontario Regulation 260/25 sets the amounts.
How long do I have to respond to a penalty order?
You normally have 30 days after the order is served to pay or request a screening review. A review pauses the order. You can request a hearing review within 30 days of the screening decision. If the reviewer keeps or reduces the penalty, payment is normally due within 30 days of the screening decision, or the hearing decision if you requested that review. A screening or hearing officer may extend a review deadline or approve a payment plan if they consider it fair. Follow the instructions on your order.
Can a court fine apply as well as an administrative penalty?
Yes. Ontario's Fire Protection and Prevention Act allows both for the same breach. A corporation convicted of a Fire Code offence can face a fine of up to $500,000 for a first offence or $1.5 million for a subsequent offence. A previous conviction under the Act or its regulations can make an offence subsequent, even if it involved a different provision. These figures are statutory limits, not typical fines. Sections 27.1, 28 and 30.2 of the Act set out the rules.
Which records should we keep ready for an inspection?
Keep alarm test reports and service certificates with your Fire Safety Plan. Record each check, attach the evidence, and assign any follow-up work. Your consultant can help set the checks and intervals for your premises. Duty Room keeps that work and its records together; your team still needs to complete the checks and resolve the problems they find.
Does Duty Room replace our fire safety consultant?
No. Your consultant identifies what the premises needs under the Ontario Fire Code. Duty Room helps you and your consultant stay aligned on the actions, checks, and evidence between their visits.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your consultant's recommendations takes as long as you have time for. Start with the most important actions and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Can I start with one site?
Yes. Add more sites when you're ready.
Can my fire safety consultant access the account?
Yes. Invite them in and they see the same live view of checks, actions, and evidence. No extra cost. What Ontario consultants get covers the multi-client view from their side.
Does this cover the Fire Safety Plan itself?
Duty Room tracks your Fire Safety Plan approval status, review dates, and updates. You still need a qualified person to prepare or revise the plan itself.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
Is this proof of legal compliance?
No. Duty Room gives you organized proof of follow-through on the actions and checks you've set up. Your fire safety consultant is the one who judges whether those actions are the right ones for your premises.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your fire safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.