Employment compliance for Canadian premises
Produce the record when you're asked — not a week later
Hiring records, policy renewals, and Working for Workers deadlines tracked in one place. Share the live view with your HR adviser so the document is there when anyone asks.
Early access · From CA$79/site/month at launch
Shared with your HR adviserOne shared view with your HR adviser
Your HR adviser sees follow-through in real time. No status emails, no chasing between reviews.
From CA$79
Per site, per month
Early access preview
Be first in line
Canadian-hosted
Secure AWS data centres, in-country
Full export
Your data is always yours
All compliance areas included
Employment plus fire, food, H&S, and liquor records.
The problem
The gap between HR advice and day-to-day action
Ontario's Employment Standards Act and seven Working for Workers Acts bring a steady flow of new obligations. Your HR adviser flags what needs doing. Weeks later, nobody is sure which records are current or where they live.
- Average ESA prosecution fine1
- $27,000
- Directors personally fined in 46% of cases
Today
- Job posting records sitting in a shared drive somewhere
- No record of whether AI screening disclosure was included in postings
- Candidates interviewed weeks ago with no 45-day notification logged
- Electronic monitoring policy from last year still the one on file
- Washroom cleaning records on paper behind the bar
- New-hire written information not captured before the first shift
With Duty Room
- Live employment records per site
- Job posting checklist for compensation range and AI disclosure
- 45-day candidate notification tracker
- Annual electronic monitoring policy renewal reminder
- Washroom cleaning record template, ready to post
- Export or share in one click
How it works
Records, follow-through, shared view
1
Load the records your HR adviser has flagged
Work with your HR adviser or employment lawyer to add the records and policy renewals you need to keep. Set the frequency, owner, and evidence for each one.
2
Your team completes tasks on any device
Job posting checklists, candidate notifications, policy acknowledgements, new-hire information. Step-by-step guidance built into every task.
3
Your HR adviser sees follow-through
Every completed task and uploaded document is visible to you and your HR adviser. They can see what is current and what still needs doing, without asking.
What's inside
Common Ontario employment records Duty Room tracks:
Job Posting Checklist
Log compensation range disclosure, AI screening notice, and vacancy statement for each posting.
Candidate Notification Register
Track the 45-day post-interview notification deadline per candidate. No applicant falls through the cracks.
New-Hire Written Information Record
Confirm legal name, contact, work location, starting pay, pay period, and anticipated hours given before the first shift.
Electronic Monitoring Policy Tracker
Annual policy renewal with a March 1 deadline reminder.
Washroom Cleaning Record
Cleaning log template ready to post in each washroom, with digital sign-off.
Tip & Gratuity Record
Log tip handling and credit card fee deductions as part of your pay records.
Set up alongside your HR adviser's recommendations.
The output
What's in your Proof Pack
Employment Compliance Proof Pack
The Copper Kettle, 88 King Street West, Toronto, ON
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your HR adviser sees them as they happen.
Blueprints
Start with employment compliance. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and HR advisers typically use them, and how to run them in Duty Room. Every resource references the source legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Job posting records | Hope HR remembers | Some | Per-posting checklist |
| Candidate notifications | Manual follow-up | — | 45-day deadline tracked |
| New-hire information | Verbal or ad hoc | — | Written record per hire |
| Electronic monitoring policy | Word doc, maybe updated | — | Annual renewal reminder |
| Washroom cleaning records | Not tracked | — | Posted and signed |
| Record-pack export | Hours of assembly | — | One click |
| Shared view with adviser | Email threads | — | Live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Job posting records (Hope HR remembers)
- Candidate notifications (Manual follow-up)
- New-hire information (Verbal or ad hoc)
- Electronic monitoring policy (Word doc, maybe updated)
- Washroom cleaning records (Not tracked)
- Record-pack export (Hours of assembly)
- Shared view with adviser (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Job posting records (Some)
- — Candidate notifications
- — New-hire information
- — Electronic monitoring policy
- — Washroom cleaning records
- — Record-pack export
- — Shared view with adviser
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Job posting records (Per-posting checklist)
- Candidate notifications (45-day deadline tracked)
- New-hire information (Written record per hire)
- Electronic monitoring policy (Annual renewal reminder)
- Washroom cleaning records (Posted and signed)
- Record-pack export (One click)
- Shared view with adviser (Live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
Does Duty Room replace our HR adviser or employment lawyer?
No. Your HR adviser or employment lawyer decides what applies to your business. Duty Room helps you and your adviser stay aligned on the records, deadlines, and follow-through.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading the records your adviser has flagged takes as long as you have time for. Start with the most important ones and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
What is the 45-day candidate notification?
Under the Working for Workers Act, some employers must notify interviewed candidates of the hiring decision within 45 days. Your HR adviser can tell you if it applies to you. Duty Room tracks the deadline for each candidate so nobody is missed.
What counts as AI screening disclosure?
If you use artificial intelligence to screen, assess, or select applicants, the posting may need to say so. This can include resume-scanning tools, chatbot pre-screens, and automated scoring. Your HR adviser can confirm what applies to your postings.
Can my HR adviser access the account?
Yes. Invite them in and they see the same live view of records, deadlines, and follow-through. No extra cost.
Where is my data stored?
Canadian-hosted infrastructure. Your data stays in Canada.
Is this proof of legal compliance?
No. Duty Room gives you organised records of the work you have done. Your HR adviser or employment lawyer is the one who judges whether those records meet your obligations.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your Ontario employment records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.