Liquor compliance for US premises
The records your liquor licence depends on — per site
Responsible Vendor training, refusal logs, purchase records, and licence conditions tracked — per site. Managers and owners see the same record.
Early access · From $79/site/month at launch
Shared across sitesShared with the owner
Owners and area managers see the same live view of training, refusals, and licence conditions for every site.
From $79
Per site, per month
Early access preview
Be first in line
US-hosted
Secure AWS data centers, in-country
Full export
Your data is always yours
Every area in one plan
Liquor plus fire, food, H&S, and employment records.
The problem
Your 4COP licence is worth $40,000 to $400,000. ABT ran 5,983 compliance checks in 2025.
ABT found 423 underage sales violations in 2025 alone. A suspension costs you revenue, and on a quota licence it puts a six-figure asset at risk.
- ABT compliance checks (2025)1
- 5,983
- 423 resulted in underage sales violations
Today
- Responsible Vendor training records in a binder, some staff past their deadline and nobody noticed
- No refusal or incident log, or one that hasn't been written in for months
- Liquor purchase invoices in a box under the desk, supposed to be kept for three years
- New hire started serving last week. No training on file.
- 4COP-SFS food-to-alcohol ratio tracking done on a spreadsheet, maybe
- Area manager has no visibility into which sites are up to date
With Duty Room
- Live liquor records per site
- Responsible Vendor training tracked per employee with deadline reminders
- Refusal and incident log with timestamps and detail
- Purchase records organized with 3-year retention
- One shared view for the owner and area manager
- Export or share in one click
How it works
Activate, record, share
1
Activate liquor compliance for your site
Choose Liquor Compliance. Duty Room sets up the records commonly kept under Florida liquor rules: Responsible Vendor training, refusals, purchases, and licence conditions. Ready the moment you activate it.
2
Your team logs incidents on any device
Refusals of service, ID checks, Responsible Vendor training completions. Each record comes with clear steps.
3
One shared view, always current
Every logged incident and tracked training record feeds into your records automatically. The owner and area manager see the same live view. Export or share in one click.
What's inside
Common Florida liquor records Duty Room tracks:
Responsible Vendor Training Register
Managers trained within 15 days, staff within 30 days, meetings every 4 months. Track who has completed a Florida-specific program.
Refusal & Incident Log
Date, time, parties involved, staff actions, and outcomes. Kept in one place per site.
Liquor Purchase Record
Purchase records organized by date with 3-year retention tracking as required by Florida law.
Licence Conditions Tracker
Track licence-specific conditions: hours of sale, occupancy limits, entertainment restrictions, and the 4COP-SFS food-revenue ratio. Renewal reminders built in.
Service Area Supervision Log
Track who is supervising the licensed service area each shift.
To-Go Cocktail Compliance Record
Sealed container requirements, labeling, and third-party delivery records under Florida's permanent to-go cocktail law (SB 1126, 2024).
Set up around Responsible Vendor training, refusal logs, purchase records, and the conditions on your licence.
The output
What's in your Proof Pack
Liquor Compliance Proof Pack
The Coconut Grove Kitchen, 3200 Grand Ave, Miami, FL
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and the owner sees it as it happens.
Blueprints
Start with liquor compliance. Expand from there.
Every blueprint comes with practical resources
What applies, what records matter, and how to run it in Duty Room. Every resource references the source legislation and explains obligations in plain English.
Same model, same shared view. Add areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Responsible Vendor tracking | Binder of certificates | Some | Per employee with deadlines |
| Refusal/incident log | Notebook behind bar | — | Timestamped |
| Purchase records | Box of invoices | — | Organized with 3yr retention |
| Licence conditions | Licence on the wall | — | Tracked per condition |
| Food-revenue ratio (4COP-SFS) | Spreadsheet | — | Monitored |
| Records export | Hours of assembly | — | One click |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Responsible Vendor tracking (Binder of certificates)
- Refusal/incident log (Notebook behind bar)
- Purchase records (Box of invoices)
- Licence conditions (Licence on the wall)
- Food-revenue ratio (4COP-SFS) (Spreadsheet)
- Records export (Hours of assembly)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Responsible Vendor tracking (Some)
- — Refusal/incident log
- — Purchase records
- — Licence conditions
- — Food-revenue ratio (4COP-SFS)
- — Records export
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Responsible Vendor tracking (Per employee with deadlines)
- Refusal/incident log (Timestamped)
- Purchase records (Organized with 3yr retention)
- Licence conditions (Tracked per condition)
- Food-revenue ratio (4COP-SFS) (Monitored)
- Records export (One click)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
How long does setup take?
Under 10 minutes. Activate liquor compliance, invite your team, and your first records are ready the same day.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
What is the Responsible Vendor Act?
A voluntary program under F.S. 561.701 through 561.706. It calls for managers trained within 15 days, staff within 30 days, meetings every 4 months, and clear records. TIPS and ServSafe Alcohol alone are not enough. You need a Florida-specific training program. Operators who follow it can invoke it as a statutory defence against licence revocation for underage sales.
What are the Florida licence types?
4COP is a full liquor licence (quota-limited, worth $40,000 to $400,000 or more on the secondary market). 4COP-SFS is for qualifying restaurants (2,000 sq ft, 120 seats, 51% food revenue). 2COP covers beer and wine only. Your licence type sets your record-keeping obligations.
What is the 4COP-SFS food-revenue requirement?
At least 51% of your gross revenue must come from food and non-alcoholic beverages (F.S. 561.20(2)(a)4). ABT audits this ratio yearly if you're between 51% and 60%, less often above that. Your first reporting period is 120 days.
What about to-go cocktails?
Florida permanently legalized to-go cocktails in 2024 (SB 1126). This created new record-keeping obligations for sealed containers, labeling, and third-party delivery. Duty Room tracks those records.
Where is my data stored?
Secure AWS data centers in the United States. Your data never leaves the country.
Is this proof of legal compliance?
No. Duty Room gives you organized records of the training, refusals, purchases, and licence conditions you've set up. Whether those records meet your obligations is between you, your licence, and ABT.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your Florida liquor records in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.