Health and Safety compliance for US premises
Log the hazard before it becomes the claim
Hazard assessments reviewed, training logged, injuries recorded — per site. Your safety adviser sees the same record you do.
Early access · From $79/site/month at launch
Shared with your adviserOne shared view with your adviser
Your safety adviser sees follow-through in real time. No status emails, no chasing between visits.
From $79
Per site, per month
Early access preview
Be first in line
US-hosted
Secure AWS data centers, in-country
Full export
Your data is always yours
All five areas, one plan
H&S plus fire, food, liquor, and employment records.
The problem
The gap between program and practice
Florida is second nationally for ADA litigation. Federal OSHA ran 582 hospitality inspections in Florida with $1.42 million in penalties. The records for both often live in different filing cabinets.
- ADA lawsuits filed in Florida (2025)1
- 1,823
- Up 73% since 2021. Website-accessibility suits doubled in one year.
Today
- HazCom program in a binder nobody opens
- Safety Data Sheets last updated two years ago
- OSHA 300 logs maintained for hotels but not restaurants (partial exemption confusion)
- Incident reports filed in a drawer and never followed up
- ADA barrier assessments with no records to look back on
- Area manager chasing sites for missing records
With Duty Room
- Live health and safety record per site
- HazCom program with SDS tracking and employee training records
- Incident and injury reports with follow-up actions tracked
- ADA barrier assessment documented with removal plan and tax credit records
- Severe injury reporting timelines tracked (8hr/24hr federal deadlines)
- Export or share in one click
How it works
Set up, complete, share
1
Set up your program with your adviser
Work with your safety adviser to load the policies, training registers, incident templates, and hazard records that apply to your sites. Your adviser can do this with you or on their own.
2
Your team completes tasks on any device
HazCom training sign-offs, workplace hazard reports, incident documentation. Guided steps walk your team through each one.
3
Your adviser sees follow-through
Every completed task and uploaded document is visible to you and your adviser. Share the live view or export records in one click.
What's inside
Common health and safety records Duty Room tracks:
HazCom Program & SDS Register
Hazard Communication program documentation, Safety Data Sheet inventory, and GHS-aligned labeling records.
Workplace Hazard Assessment
Document slip, trip, and fall risks, electrical hazards, means of egress notes, and PPE requirements.
Incident & Injury Report Register
Severe injury records with your own reporting timelines: fatalities within 8 hours, hospitalizations and amputations within 24 hours.
Safety Training Register
Staff name, training date, topics covered, and refresher schedule. Covers HazCom, slip and fall prevention, burn safety, and emergency procedures.
ADA Barrier Assessment Record
Document accessibility barriers, removal priorities, tax credit claims (IRS §44: up to $5,000/year), and deduction records (IRS §190: up to $15,000/year).
New Hire Safety Orientation
Orientation completion for all new hires covering emergency exits, hazard locations, PPE requirements, and reporting procedures.
Set up alongside your safety adviser's recommendations.
The output
What's in your Proof Pack
Health & Safety Proof Pack
The Coconut Grove Kitchen, 3200 Grand Ave, Miami, FL
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your records build up as your team works, and your adviser sees it as it happens.
Blueprints
Start with health & safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and advisers typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| HazCom program | Binder nobody opens | ||
| SDS tracking | Outdated binder | Some | Current inventory |
| Safety training records | Paper sign-off sheet | — | Per employee |
| Incident reporting | Paper form in a drawer | Some | With follow-up tracking |
| ADA barrier documentation | Nothing formal | — | Assessment + tax credits |
| Record export | Hours of assembly | — | One click |
| Adviser visibility | Email threads | — | Shared live view |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- HazCom program (Binder nobody opens)
- SDS tracking (Outdated binder)
- Safety training records (Paper sign-off sheet)
- Incident reporting (Paper form in a drawer)
- ADA barrier documentation (Nothing formal)
- Record export (Hours of assembly)
- Adviser visibility (Email threads)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- HazCom program
- SDS tracking (Some)
- — Safety training records
- Incident reporting (Some)
- — ADA barrier documentation
- — Record export
- — Adviser visibility
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- HazCom program
- SDS tracking (Current inventory)
- Safety training records (Per employee)
- Incident reporting (With follow-up tracking)
- ADA barrier documentation (Assessment + tax credits)
- Record export (One click)
- Adviser visibility (Shared live view)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your adviser's program takes as long as you have time for. Start with the most important records and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Do Florida restaurants need OSHA 300 logs?
That's for you and your safety adviser to decide. OSHA partly exempts restaurants (NAICS 7225) from recordkeeping, while hotels and special food services are not exempt. Fatalities, hospitalizations, and amputations must still be reported within federal deadlines. Duty Room keeps the records you decide to maintain organised in one place.
What is the ADA risk in Florida?
Florida is second nationally for ADA Title III lawsuits, with 1,823 filed in 2025 alone. Serial plaintiffs target hospitality businesses. Typical settlement demands run $2,500 to $9,000, and defense costs can reach $12,000 to $15,000 even if you win. Duty Room helps you document your barrier assessment and the steps you've taken.
Does Florida have its own OSHA?
No. Florida has no state OSHA plan. Federal OSHA applies directly to all private employers.
What about workers' comp?
Florida requires workers' compensation insurance for employers with 4 or more employees (F.S. 440). Duty Room tracks incident documentation. Your insurer handles the claims process.
Is this proof of legal compliance?
No. Duty Room gives you organised records of follow-through on the programs, training, and checks you've set up. Your safety adviser is the one who judges whether those are the right ones for your workplace.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your health and safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.