Fire Safety compliance for US premises
Advice from your consultant, action from your sites
Alarm tests logged, kitchen suppression cycles tracked, NFPA 96 hood cleaning recorded — per site, between visits. Your fire protection consultant sees the same record you do.
Early access · From $79/site/month at launch
FFPC + NFPA 96
Hood cleaning, suppression service, extinguisher records.
From $79
Per site, per month
Early access preview
Be first in line
US-hosted
Secure AWS data centers, in-country
Full export
Your data is always yours
All five areas included
Fire, food, health and safety, liquor, and employment records. One plan.
The problem
A Florida hospitality fire every 10 hours
2,718 hospitality fires in three years. $66.3 million in property damage. Your hood system gets serviced, your extinguishers get checked. But pulling the proof together when the fire marshal asks is where it falls apart.
- Property damage from Florida hospitality fires1
- $66.3M
- 2,718 fires across 2022 to 2024, including 2 civilian deaths
Today
- Consultant's recommendations sitting in a PDF somewhere
- Fire extinguisher test records in a folder behind the bar
- Emergency lighting checks in a different binder
- Kitchen suppression service reports in the GM's email
- Hood cleaning certificates scattered across vendor invoices
- Area manager chasing sites for missing evidence
With Duty Room
- Consultant's recommendations tracked as scheduled actions
- Evidence attached to each recurring check
- Kitchen suppression service cycle tracked per system
- Hood cleaning frequency matched to NFPA 96 Table 11.4
- One live view shared with your consultant
- Export or share in one click
How it works
Recommendations, action, evidence
1
Load your consultant's recommendations
Work with your consultant to enter the actions from your fire safety review. Set the frequency, owner, and evidence requirement for each one. Your consultant can do this with you or on their own.
2
Your team completes checks on any device
Monthly alarm tests, emergency lighting checks, extinguisher inspections, hood cleaning tracking, on the schedule your consultant set. Guided steps walk your team through each one.
3
Your consultant sees follow-through
Every completed check and uploaded document is visible to you and your consultant. By their next visit, they already know what's been done and what hasn't.
What's inside
Common fire safety records Duty Room tracks:
Fire Alarm Test Record
Log each monthly test with date, device, result, and annual inspection certificate.
Emergency Lighting Check Log
Monthly 30-second function tests and annual 90-minute duration tests, signed off on completion.
Kitchen Suppression Service Record
UL 300 system service cycle tracked per system, with contractor certificate attached.
Hood & Duct Cleaning Record
Cleaning frequency per NFPA 96 Table 11.4: monthly for solid fuel, quarterly for high-volume, semi-annually for most restaurants.
Fire Drill Record
Date, time, evacuation time, attendees, and observations from each drill.
Fire Extinguisher Inspection Log
Monthly visual, annual professional, 6-year maintenance, and 12-year hydrostatic test cycles tracked per unit.
Set up alongside your fire protection consultant's recommendations.
The output
What's in your Proof Pack
Fire Safety Proof Pack
The Coconut Grove Kitchen, 3200 Grand Ave, Miami, FL
Generated
21 Apr 2026
Contents
No more digging through binders. No more hoping someone remembered to sign the log.
Your evidence builds up as your team works, and your consultant sees it as it happens.
Blueprints
Start with fire safety. Expand from there.
Every blueprint comes with practical resources
What the records cover, how operators and consultants typically use them, and how to run them in Duty Room. Every resource references the relevant legislation in plain English.
Same model, same follow-through. Add more areas as your needs grow.
Compare
Your current method vs Duty Room
| Paper / Spreadsheets | Generic checklist app | Duty Room | |
|---|---|---|---|
| Scheduled checks | Manual diary | ||
| Evidence capture | Paper / photos in phone | Some | Built in |
| Document version history | Filing cabinet | — | Built in |
| Consultant visibility | Email threads | — | Shared live view |
| Hood cleaning tracking | Calendar reminder | — | NFPA 96 frequency |
| Suppression service cycle | Vendor reminder | — | Per-system tracking |
| Action tracking from consultant | PDF somewhere | Manual | Scheduled with evidence |
| Multi-site oversight | Chase each manager | Varies | Built in |
| Export if you leave | Already on paper | Varies | Full export |
Paper / Spreadsheets
- Scheduled checks (Manual diary)
- Evidence capture (Paper / photos in phone)
- Document version history (Filing cabinet)
- Consultant visibility (Email threads)
- Hood cleaning tracking (Calendar reminder)
- Suppression service cycle (Vendor reminder)
- Action tracking from consultant (PDF somewhere)
- Multi-site oversight (Chase each manager)
- Export if you leave (Already on paper)
Generic checklist app
- Scheduled checks
- Evidence capture (Some)
- — Document version history
- — Consultant visibility
- — Hood cleaning tracking
- — Suppression service cycle
- Action tracking from consultant (Manual)
- Multi-site oversight (Varies)
- Export if you leave (Varies)
Duty Room
- Scheduled checks
- Evidence capture (Built in)
- Document version history (Built in)
- Consultant visibility (Shared live view)
- Hood cleaning tracking (NFPA 96 frequency)
- Suppression service cycle (Per-system tracking)
- Action tracking from consultant (Scheduled with evidence)
- Multi-site oversight (Built in)
- Export if you leave (Full export)
Questions & Answers
Does Duty Room replace our fire protection consultant?
No. Your consultant identifies what the premises needs under the Florida Fire Prevention Code and NFPA 96. Duty Room helps you and your consultant stay aligned on the actions, checks, and evidence between their visits.
How long does setup take?
Under 10 minutes to activate and invite your team. Loading your consultant's recommendations takes as long as you have time for. Start with the most important actions and add as you go.
Do I need to be technical?
No. If your team can use a phone, they can use Duty Room.
Can I start with one site?
Yes. Add more sites when you're ready.
Can my fire protection consultant access the account?
Yes. Invite them in and they see the same live view of checks, actions, and evidence. No extra cost.
Which fire code applies in Florida?
The Florida Fire Prevention Code (FFPC), currently the 8th Edition (2023), based on NFPA 1 and NFPA 101. NFPA 96 covers commercial cooking operations. About 60 Florida jurisdictions maintain local fire code amendments on top of this.
How often does my hood system need cleaning?
It depends on your cooking. Monthly for solid fuel, quarterly for high-volume (24hr, charbroiling), every six months for most restaurants, yearly for low-volume. NFPA 96 Table 11.4 spells it out. Duty Room tracks the schedule your consultant sets for your kitchen.
Do I need a Class K extinguisher?
Yes, if your kitchen has deep fryers, griddles, charbroilers, or woks. NFPA 10 requires a Class K extinguisher within 30 feet travel distance of cooking equipment that produces combustible cooking media hazards.
Where is my data stored?
Secure AWS data centers in the United States. Your data never leaves the country.
Is this proof of legal compliance?
No. Duty Room gives you organized proof of follow-through on the actions and checks you've set up. Your fire protection consultant is the one who judges whether those actions are the right ones for your premises.
What can I export if I leave?
Everything. Your data is yours.
Start keeping your fire safety work in one place.
Duty Room is operational compliance software: workflows, checklists, and evidence. It is not a substitute for professional legal, regulatory, or compliance advice. You are responsible for understanding and meeting the obligations that apply to your business.